Virya Energy is actively seeking a highly organized and motivated Office & Team Assistant to join our office in Halle. If you’re looking for a rewarding career in the renewable energy sector and want to work in a fast-paced, collaborative environment, this is your chance to make a meaningful impact.

Location : Halle

Company Name: Virya Energy

Job Type: Full-time (Hybrid)

Chez Virya Energy, we develop renewable energy projects from initial concept through construction and into operations. Our team takes a thoughtful approach to project development, creating onshore wind farms and ground-mounted solar installations designed for maximum impact and community benefit.

About the Job

Are you an organized multitasker with a passion for administration, coordination and day-to-day office operations? Then you might be our next Office & Team Assistant!

• Manage shared mailboxes, incoming post, and professional phone call handling for the Halle office.

• Monitor and order office, IT, and kitchen supplies to ensure smooth daily operations.

• Coordinate cleaning team schedules and maintain coffee machines for a welcoming workplace.

• Manage access control systems and employee badges for security compliance.

• Welcome visitors warmly and prepare or clean meeting rooms for client meetings.

• Track and manage laptop inventory, including user assignments and asset lifecycle.

• Coordinate IT stock, place orders, and follow up on pending support cases.

• Set up technical systems like Oculus and casting tools, and assist with updates.

• Support P2P flow and Exact Online with setup, troubleshooting, and documentation.

• Prepare professional slides, meeting materials, and monthly internal news updates.

• Maintain and update internal manuals to ensure process accuracy and compliance.

• Assist with document translations for internal and external communications.

• Coordinate onboarding and offboarding processes including accounts, equipment, and schedules.

• Schedule mandatory employee medical examinations according to HR guidelines.

• Arrange travel, taxi bookings, and coordinate internal and external meetings.

• Support team events, training sessions, and related logistics.

• Provide administrative assistance to Belgian and French management teams.

• Handle declarations, document processing, and invoice tracking.

• Support board meeting organization, capital raising activities, and corporate events.

• Keep company website updated and coordinate daily lunch orders.

Your Profile

• Proven experience as an Office Assistant, successfully managing diverse administrative and operational tasks.

• Strong attention to detail with excellent organizational and time management skills.

• Ability to handle multiple priorities and deadlines independently in a fast-paced environment.

• Fluent in Dutch, French, and English for effective multilingual communication.

• Proactive, service-oriented, and focused on delivering practical, solution-driven results.

Notre offre

• Full-time Office Assistant role at a fast-growing leader in renewable energy.

• Competitive benefits package including meal vouchers, mobile phone, and comprehensive insurance coverage.

• Group and hospitalization insurance provided for you and your family.

• Hybrid work model with days in Halle office and home office flexibility.

Are you ready to join Virya Energy and contribute to a sustainable future? Apply now for this Office & Team Assistant position in Halle and become part of a fast-growing leader in renewable energy. Send us your CV and motivation letter today!

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